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The average consumer has long discarded their check book in favor of the convenience of digital payments. Shockingly, though, business-to-business (B2B) transactions have only recently started digitizing.

A surge in the uptake of digital payment methods is fueled by various factors – advances in technology and digital payment platforms and an increased need for security measures as well as improved convenience for businesses on both sides of the transaction.

Here we explore the most significant benefits that digital B2B payments deliver.

Streamlined Efficiency

One of the main drivers behind the adoption of digital payments in the B2B space is the remarkable efficiency it offers. In the US alone, $3 trillion is estimated to be tied up in a business’s outstanding accounts receivable (AR). The average business has 24% of its monthly revenue held up in AR, payment terms, or trade credit.

This lag represents more than just money in limbo. Traditional payment methods, such as paper checks and wire transfers, can be cumbersome, time-consuming, and prone to errors. Conversely, digital payment platforms allow for seamless, real-time transactions that enable businesses to streamline their financial operations while also reducing the risk of errors. Digital payments, such as P2P and mobile payments, streamline the accounts receivable process, too, because transactions include encoded information that helps accounting teams easily track where the money is coming from and which invoice it is going to.

Cost Savings

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Streamline Your Expense Management: A Guide to Digitization

Switching to digital payment methods can result in substantial cost savings for businesses. Traditional payment methods often incur additional expenses, including printing and mailing costs for checks, transaction fees, and manual processing charges. Digital payments eliminate many of these expenses, offering a cost-effective alternative. In fact, a check costs at least four times more to process than a digital transaction, while some platforms offer no-cost digital payment processing, instead opting for a transaction-as-a-service model. 

Enhanced Security

Cybersecurity is becoming increasingly important in an era of heightened scams and hacking. Historically, security concerns have been a major barrier to the widespread adoption of digital payments in the B2B space, but advancements in encryption technologies and robust security measures have significantly bolstered the safety of digital transactions. Stringent regulations have also helped to earn the trust of businesses – 83% of respondents to a McKinsey survey about payments in the B2B sector globally cited enhanced security features as a critical factor in their decision to adopt digital payment methods.

Global Mobility

Expense reporting and reconciliation are often tedious and laborious tasks for both employees and finance teams - a fact amplified when team members are working abroad and still using paper pay-and-claim methods..

Digital spend management solutions like Qorbis allow finance teams to monitor and track all spending in real-time, assign and adjust individual spending limits, transfer funds, and more – all from one cloud-based platform.

With real-time spend data, every expense is logged immediately and traced back to the individual purchaser – making it easy to know what is being spent, by whom, and why - no matter the time zone, location, or currency.

Integration with Business Systems

Digital payment platforms are increasingly offering seamless integration with a wide array of business systems and accounting software. This integration enables automated reconciliation of transactions, simplifying the accounting and bookkeeping processes for businesses and boosting departmental efficiency.

“Integrated AR solutions can deliver immediate B2B payment wins by accelerating order-to-cash processes, leveraging automation in support of high-level invoice reconciliation accuracy, centralizing AR management processes to ensure faster payments, and promoting enterprise resource planning (ERP) integration that turns rich AR data into actionable insights.”

Reads a report by PYMNTS.

The growing trend of digital payments in the B2B space is more than just a passing fad; it represents a fundamental shift in how businesses interact financially. From streamlined efficiency and cost savings to enhanced security and global reach, the adoption of digital payment methods offers an array of benefits that traditional payment methods simply cannot match. As businesses continue to embrace the digital revolution, those who leverage these innovative payment solutions are better positioned to thrive in an increasingly competitive and interconnected global marketplace.

Qorbis helps businesses take advantage of advances in digital payment technologies. Speak to us about our streamlined, integrated options, today. 

A Qorbis report

Households across the U.S are facing increasing pressure as the cost of living crisis threatens to give way to a full-blown recession. It’s a worrying time for individuals and businesses, but Americans are known for their ingenuity and resilience, so much so that historically, economic downturns are often periods of significant innovation.

One such innovation that’s trending globally is the digitization of business processes, and expenses in particular. Expenses are a notoriously tricky but essential part of most businesses and digitizing them is a way to lower costs, improve cash flow, and importantly, keep workers happy.

We believe every business should have access to better digital expense management, which is why our as-a-service, cloud-based approach is such a game-changer. Our clients benefit from all the advantages of a digital solution but avoid the significant investments that are associated with traditional IT-based versions.

Please feel free to reach out to discuss how we can help you and your staff benefit from the latest in corporate spending and expense management.

Stephen Williams
CEO & Co-Founder of Qorbis
Successfully navigating the challenge of employee expenses

Soaring costs for businesses and individuals are highlighting the shortcomings of traditional pay-and-claim reimbursement models, with a new breed of digital expense management systems stepping in to fill the gap.

Expense management is a notoriously challenging aspect of business operations. Add in the current cost of living crisis and finding a solution that effectively balances the interests of both employer and employee becomes more of a priority than ever.

20%

The predicted increase in the cost of the same basket of groceries compared with 2021

Businesses are facing the fallout from rising costs and supply chain issues, further challenging finance teams to not only balance costs and expenses against profits effectively but also maintain proper records in case of audits or inquiries from tax authorities. All this before considering the month-end shock of a flurry of higher-than-predicted expense claims awaiting reimbursement in times of lower-than-predicted cash flow.

50%

The predicted increase in business travel airfares in 2023 since 2021.

Inflationary pressure has significantly affected costs across the board, with the U.S. rates reaching a 40-year record high in 2023. Food prices, transportation expenses, and healthcare costs are putting a squeeze on the standard of living for many - making lengthy waits to be reimbursed for payments made on behalf of their employer a stress point for even the most conscientious employees.

$697b

The value of the business travel market worldwide, with the United States being the country with the highest rate of business travel spending, with each costing an average of almost $1300.

It’s clear that in these difficult times, it’s more imperative than ever for organizations to find ways to support their workforce that are not only innovative and compassionate - but efficient enough to be cost-effective.

The age of expense reimbursement is over

Gone are the days of traditional reimbursements being an accepted and functional method of expense management.

Seventy-two percent of employees between the ages of 18 and 34 are expected to pay work-related expenses out-of-pocket and submit for reimbursement. For an entry-level employee making $35,000 a year, a $1,000 airline ticket is more than a third of their monthly salary before taxes. That’s a burden no one should be asked to take on. This style of reimbursement also negatively impacts businesses. It it hinders the type of real-time cash flow visibility that is required for effective decision-making and growth.

The problems with a pay-and-claim reimbursement model are numerous:

Digital expense management solutions: A win for employers and employees

Digitization is changing the way we communicate, how we bank - and now, how businesses can effectively manage expenses. Digital money management models with corporate spending cards like those offered by Qorbis offer significant advantages to both employers and employees, including improved cash flow, efficient expense processing, and complete control over spending.

Talk to us today and book a demo to see how Qorbis expense management solutions can benefit both your business and your workforce.
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